Appendix B. Drive Maintenance

This appendix describes the preventive maintenance required for systems having 1/4-inch tape drives, 4-mm DAT and 8-mm tape drives, as well as CD-ROM drives.

Cleaning the 4-mm DAT and 8-mm Tape Drives

These are the manufacturers' recommended cleaning schedules:

  • Clean the 4-mm DAT drive every 25 hours of use.

  • Clean the 8-mm tape drive once every 30 GB of data transferred, or after 15 passes.

Note: When the drive heads are dirty and need cleaning, the units may exhibit either read or write errors.

Use only an approved cleaning kit when cleaning the drives. You can use a cleaning kit a limited number of times before you must replace it. For example, you can use the 4-mm drive cleaning kit approximately 60 times; however, you can use the 8-mm drive cleaning cartridge only 12 times. Refer to the information supplied with the cleaning kit to determine the replacement interval. Do not use cleaning kits that are intended for use in audio DAT units, since these cassettes are not recognized by the drives covered in this guide.

4-mm DAT Drive

The 4-mm DAT drive provides data storage on 60-, 90-, and 120-meter digital data storage (DDS) DAT cassettes. The drive complies with the American National Standards Institute (ANSI) DDS and DDS-2 formats and uses a small DAT with 4-mm tape. The data transfer rate is 183 KB per second. Note that these capacity and transfer rate figures are approximate.

Loading and Unloading Cassettes

Insert the cassette so that the arrow on the top of the cassette enters the drive first. To load a cassette, insert it into the drive and push gently on the middle of the cassette until the tape is fully recessed in the drive unit.

When you load a tape into the drive, the unit checks to see if the tape is initialized. This checking process takes between 10 and 20 seconds. If the tape has never been initialized, the drive will initialize it when you first start to write data to the tape. Initializing the tape takes an extra 30 seconds beyond what is required to write the data.

Note: Do not remove the tape from the drive while it is being initialized.

To remove a cassette, press the unload button on the face of the drive. The unit automatically rewinds the tape and ejects it partway. Grasp the cassette and remove it from the drive. Note that the unload button is disabled when the drive is in use.

Removing a Jammed 4-mm Cassette

To remove a 4-mm tape that has jammed in the drive, follow these steps:

  1. Power-cycle the tape drive and then try ejecting it.

  2. If that does not eject the drive, power-cycle it while holding down the unload button.

If neither of these two steps ejects the jammed cassette, contact your service provider.

Cleaning the 4-mm DAT Drive

Note: Every time you use the cleaning cassette, the drive uses a new, unused portion of the tape. After about 30 uses, the tape is used up and you must obtain a new one. Always note the number of times you use each cleaning cassette. Never use an audio DAT cleaning cartridge in your DDS-2 drive.

Using only a DDS-qualified DAT drive cleaning cassette:

  1. Insert the cleaning cartridge into the drive. The drive automatically detects that the cassette is a cleaning cassette, then loads and runs the cassette. After about 10 to 15 seconds, the cleaning is complete and the drive ejects the cassette.

  2. Remove the cleaning cassette from the drive and make a note, either in a log book or on the cassette itself, that you used the cleaning kit.

Front Panel Lights

The 4-mm drive has two LEDs, one green and one yellow, that indicate the status of the unit (see Table B-1).

Table B-1. 4-mm DAT Front Panel LED Status Indicators





On (lit)

The drive is reading or writing the tape (normal operation).


Flashing Rapidly

A hardware fault occurred or condensation was detected in the unit (error).


On (lit)

A cassette is loaded in the drive and it does not generate excess errors (beyond a predefined error threshold): this is normal operation.


Flashing Slowly

A cassette is inserted, but is generating excess soft errors (warning: heads may need cleaning).


Flashing Slowly with Yellow LED

A prerecorded audio cassette is inserted and is being played automatically.


Flashing Rapidly

The drive cannot write the tape correctly (error). Clean the heads or confirm tape is writable.

Care and Cleaning of the Exabyte 8-mm Tape Drive

Cleaning the tape drive requires use of an Exabyte® 8-mm cleaning cartridge or one approved by Exabyte.

Caution: Use of cleaning materials not approved by Exabyte may void the tape drive's warranty.

To clean the tape drive:

  1. Check to see if an 8-mm tape cartridge is present in the drive. If so, press the unload button and remove the cartridge. Leave the drive's door open.

  2. Insert the Exabyte or Exabyte compatible cleaning cartridge and close the drive. The tape drive automatically runs through the 15-second cleaning cycle. The tape ejects automatically when cleaning is complete.

Note: If the cleaning cartridge is ejected from the drive before the 15-second cleaning cycle ends, the cartridge has reached the maximum number of cleaning cycles and should be discarded. Do not rewind the cleaning cartridge or use it for more than its specified number of cleaning cycles. Remove the cartridge, record the date on the label, and store it for future use.

Front Panel Lights

The 8-mm tape drive has three front panel lights (see Figure B-1).

Figure B-1. 8-mm Tape Drive Front Panel

Table B-2 shows a specific combination of LEDs that may occur during tape drive operation and the tape drive states that they indicate.

Table B-2. LED States and Interpretations

LED State

Top LED (errors)

Middle LED (SCSI)

Bottom LED (motion)

Self-test start


On (green)


Self-test end


Flashing (irregularly)


Self-test fails

Flashing (fast)

Flashing (irregularly)


Ready (no tape)


Flashing (irregularly)


Ready (tape)


Flashing (irregularly)


Normal tape motion


Flashing (irregularly)

Flashing (slowly)

High-speed tape motion


Flashing (irregularly)

Flashing (fast)

SCSI bus reset


Flashing (irregularly)



Flashing (slowly)

Flashing (irregularly)


Time to clean

Flashing (fast)

Flashing (irregularly)

Flashing (fast)

Removing a Jammed 8-mm Tape Cartridge

To remove a tape that has jammed in an 8-mm tape drive, follow these steps:

  1. Power-cycle the tape drive and then try ejecting it.

  2. If that does not eject the drive, power-cycle it while holding down the unload button.

If neither of these steps ejects the cartridge, contact your service provider.

CD-ROM Care and Maintenance

CD-ROM drives are most vulnerable to damage when they are unpacked and not yet mounted in a computer system. When handling a drive after unpacking, there are two major types of damage to be aware of:

  • rough handling (impact damage)

  • electrostatic discharge (ESD)

Dropping an unpacked drive onto a hard surface can cause damage. A sharp jolt can cause the laser to track improperly.

Avoid touching the drive's printed circuit board (PCB). Leave the unit in ESD protective wrap as long as possible. Use a static-conductive mat and or antistatic grounding devices when inspecting or handling the drive. Additional handling tips are given below:

  1. Keep the drive in the packing box or antistatic bag until the installation.

  2. Handle the drive by its frame; avoid touching the drive's PCB.

  3. Install drives in a clean work area.

  4. Wear a properly grounded ESD strap when handling the drive.

To remove dust or other particles from a CD, use compressed air. You may also clean the CD in running water and then blot it dry with a soft lintless cloth (do not use a paper towel). Wipe the cloth directly outward from the center of the disc. Do not rub in a circular motion as you would with a standard phonograph record.

Caution: Do not use solvents or other common cleaners, and do not use your mouth to blow dust or other particles off the disc.

Individual discs should be handled by the edges only (see Figure B-2). Touching or scratching the bottom of the disc can mar the finish and degrade the optical readability of the media. Do not write, label, or mark on any surface of the compact disc. An auto-eject occurs when you insert a very dirty or badly scratched disc (or a disc placed label-side down in the drive).

Figure B-2. Handling a Compact Disc

CD-ROM Environmental Considerations

Bringing a disc from a cold to a warm environment may cause moisture to form on its surface. Wipe any condensed moisture off with a soft lint-free cloth (not a paper towel) before use. Allow approximately one hour for the disc to acclimate to room temperature.

Protect the discs from dust, scratches, and warping by storing them in a plastic storage container (known as a jewel case). Never leave or store discs in the following areas:

  • locations exposed to direct sunlight

  • dusty and/or humid environments

  • areas directly exposed to heating appliances or heat outlets

  • a vehicle parked in the sun

CD-ROM Front Panel Operational Features

A number of operational items (see Figure B-3) are located on the drive's front panel:

  • The headphone jack receptacle accepts a 3.5-mm diameter stereo plug.

  • The volume control dial is located to the right of the headphone jack. Use it to adjust the sound level of the drive.

  • A drive busy indicator LED is located to the left of the eject button. When this LED is blinking, it indicates drive activity. The LED stays dark when no disc is loaded in the drive. See Figure B-4 for details on blink patterns and the status they indicate for the drive.

  • The eject button is located at the right side of the front panel. It works only when the CD-ROM drive is powered on. The disc drawer (caddy) will not eject if the CD-ROM is in an active (busy) state. After pushing the eject button, two to three seconds will elapse before release occurs.

  • An emergency eject hole is located at the far right of the drive. It is used to eject the CD when the normal procedure does not work. Insert the end of a large, straightened paper clip into the hole until the caddy drawer slides out.

    Figure B-3. CD-ROM Front Panel Features

    Figure B-4. CD-ROM Drive LED Status Indicators

Quarter-Inch Cartridge Tape Drive Preventive Maintenance

Head cleaning is the only preventive maintenance required by the 1/4-inch tape drive. The tape head should be cleaned after every eight hours of tape drive operation and after every two hours of operation when new tapes are used exclusively.

Note: The head cleaning procedure must be routinely done after every two to eight hours of operation to ensure proper tape drive functions.

Clean the tape head by following these steps:

  1. Remove the tape cartridge from the tape drive.

  2. Push the head loading lever to the right, as if you had installed a tape. This engages the tape head, allowing you to reach it.

  3. Dip a clean, non-fibrous cotton swab in tape head cleaning fluid and wipe the tape head (see Figure B-5).

  4. Use a second, clean swab and wipe the head again, to remove any residue.

    Caution: Do not use cotton swabs that have wooden stems. The tip of the swab can break off and become lodged in the tape drive.

    Figure B-5. Tape Head Cleaning